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What can Office 365 admin use eDiscovery for?
Office 365 administrators can use eDiscovery to search for and export content from a wide range of Microsoft 365 services, including Exchange Online, OneDrive for Business, SharePoint Online, Microsoft Teams, Microsoft 365 Groups, and Viva Engage.
eDiscovery allows admins to create cases, add members, place legal holds, and then conduct targeted searches across these content sources to find relevant information for legal, compliance, or investigation purposes.
To use eDiscovery tools, admins need to be assigned specific permissions, such as the eDiscovery Manager or eDiscovery Administrator roles, which grant the necessary access and capabilities.
eDiscovery searches can be customized with advanced filtering options, such as date ranges, keywords, file types, and more, to narrow down the search results to the most relevant content.
The exported search results can be downloaded in various formats, including PST files for email, to facilitate further review and analysis by legal teams or investigators.
eDiscovery in Microsoft 365 is built on the Microsoft Purview compliance platform, which provides a unified set of tools and capabilities to help organizations manage their data, meet regulatory requirements, and respond to legal matters.
In addition to content search and export, eDiscovery can also be used to place legal holds on mailboxes, OneDrive accounts, and other content sources to prevent the deletion or modification of potentially relevant information.
eDiscovery searches can be scoped to specific users, groups, or even entire organizational units, allowing admins to target their investigations to the most relevant areas of the Microsoft 365 environment.
The eDiscovery tools in Microsoft 365 are designed to be scalable and can handle large volumes of data, making them suitable for organizations of all sizes, from small businesses to large enterprises.
eDiscovery in Microsoft 365 is integrated with other compliance features, such as Advanced eDiscovery, which provides more advanced analytics and machine learning capabilities to help streamline the review and analysis of large datasets.
Admins can use the eDiscovery tools to search for and delete specific email messages from user mailboxes, but this functionality is limited and should be used with caution to avoid inadvertently deleting important information.
The eDiscovery tools in Microsoft 365 are regularly updated and improved, with new features and capabilities being added to address evolving legal and compliance requirements.
eDiscovery in Microsoft 365 is subject to various legal and regulatory requirements, such as the Federal Rules of Civil Procedure (FRCP) in the United States, which govern the preservation, collection, and production of electronically stored information (ESI) during legal proceedings.
Admins can use the eDiscovery tools to perform targeted searches and exports of content from the Microsoft 365 environment, but they cannot use these tools to access or export content from other cloud-based services or on-premises systems.
The eDiscovery tools in Microsoft 365 are designed to be user-friendly and intuitive, with a simplified interface and guided workflows to help admins navigate the various eDiscovery-related tasks and processes.
eDiscovery in Microsoft 365 is built on a robust and secure infrastructure, with data encryption, audit logging, and other security measures in place to protect the confidentiality and integrity of the information being processed.
Admins can use the eDiscovery tools to perform searches and exports on behalf of specific users, but they must be careful to respect user privacy and data protection requirements, such as the General Data Protection Regulation (GDPR) in the European Union.
The eDiscovery tools in Microsoft 365 can be integrated with third-party legal and compliance software, allowing organizations to streamline their eDiscovery workflows and leverage existing investments in specialized tools.
Admins can use the eDiscovery tools to perform remote searches and exports, without the need to physically access user devices or on-premises servers, making the process more efficient and reducing the risk of data loss or unauthorized access.
The eDiscovery tools in Microsoft 365 are constantly evolving, with new features and capabilities being added to address the changing legal and compliance landscape, such as support for newer data sources and collaboration platforms.
eDiscovery, legal research and legal memo creation - ready to be sent to your counterparty? Get it done in a heartbeat with AI. (Get started for free)